Private bidding for event agencies and production teams

Artamon helps event companies invite trusted suppliers, compare structured bids, protect margins and keep every supplier decision under control.

Book a 15-minute Demo See How Private Bidding Works

No subscription. No setup fee. Artamon earns only when you save money or create measurable value.

Private

Invite-only

Success-based

Success-based fee applies only to verified savings or additional value.

Choose your event buyer type

Stay on one Artamon landing page while the message, examples and service categories adapt to your role.

Artamon is not a public marketplace

You choose who participates.

You invite your own trusted suppliers.

Your project is not exposed to random vendors.

You keep control over the final supplier decision.

Artamon simply gives your team a cleaner, more competitive and more controlled way to source event production services.

Built for every type of event buyer

For event companies and agencies, Artamon brings supplier sourcing, bid comparison and client-facing savings proof into one controlled private bidding workflow.

Transparency

Cost savings

Structured workflow

Event Companies & Agencies

Problem

Event agencies often manage multiple suppliers, quotes, budgets and client expectations at the same time. Offers arrive through emails, calls, WhatsApp and spreadsheets, making it hard to compare options clearly.

Artamon value

Artamon helps agencies structure supplier sourcing, invite trusted vendors, compare bids side by side and show clients a transparent decision process.

Services

AV production, lighting, staging, decor, staffing, transport, catering, media production.

Result

More control over suppliers, faster sourcing, better margin protection and a clearer way to prove savings to clients.

Run private bidding for your next event project

One workflow. Full transparency. Better spending control.

Artamon does not replace your supplier relationships. You decide who to invite, who can participate and who wins. The platform simply gives structure to the sourcing process, creates controlled competition and helps you make better financial decisions.

Invite only selected suppliers
Keep projects private
Compare offers in one place
Track bids and history
Reduce unnecessary spending
Make supplier decisions easier to justify
Replace email and WhatsApp chaos with a structured workflow

Start Private Bidding Book a Demo

Built for event agencies that source suppliers regularly

Artamon was created for event companies and agencies that need a faster, clearer and more controlled way to compare supplier offers across multiple event projects.

Event sourcing is still often handled through scattered emails, WhatsApp messages, spreadsheets and manual follow-ups. For agencies, that makes it difficult to manage client expectations, compare offers clearly and protect project margins.

Artamon turns supplier selection into a structured private bidding process. You invite the suppliers you trust, define the rules, compare bids in one place and choose the best offer with full control.

Your team gets a cleaner process for clients too: supplier choices are documented, savings are easier to prove and every vendor decision stays under your control.

Book a Demo

Pricing

No subscription. No setup fee. You pay only when Artamon creates measurable savings or additional value.

Free Access

Create and participate in private bidding without monthly or yearly subscription fees.

Success-Based Fee

Artamon charges 10% only on verified savings or additional revenue created through the platform.

Transparent Conditions

No hidden fees, no access fees and no unexpected charges.

Savings Example

Starting Price (Budget)$10,000

Winning Bid (Final Cost)$9,000

Your Savings$1,000

Platform Fee (10%)$100

Net Savings $900

You pay commission only on the money saved or additional value created.

See How It Works

Why private bidding works for agencies

Structured bidding helps agencies reduce manual follow-ups, compare supplier offers faster and show clients a clearer decision process.

Faster

Supplier sourcing

Clearer

Client proof

Better

Margin control

See How It Works

How It Works

A controlled private bidding workflow from supplier request to final decision.

Process

4 steps

Private supplier bidding
Create a private bidding request
Invite trusted suppliers
Run controlled bidding
Compare offers and choose

Create a private bidding request

Step 1

Details

Describe the service, budget, timeline and requirements.

Start Private Bidding

Product Screens

Click screenshots to enlarge for detail.

Create a private supplier bid in minutes

Invite selected suppliers by email

Track bids in real time

Artamon bid comparison and history screen

Compare offers and bid history

Finalize the deal after bidding ends

Designed for agency supplier sourcing

Artamon keeps your agency in control while making supplier comparison cleaner, faster and easier to explain to clients.

Simple Setup

Create a private bid request for a client project and invite selected suppliers in minutes.

Client Visibility

Compare offers side by side and show a transparent supplier selection process.

Margin Protection

Use controlled competition to reduce supplier costs without losing vendor control.

Buyer Control

You decide who participates, how bidding is structured and which supplier is selected.

Start Your First Private Bid

Agency Use Cases

Practical ways event agencies can use Artamon

Production Case

Agency Production Lead

An agency sources AV, lighting and staging suppliers for a client conference, invites a trusted shortlist and compares every offer in one private bidding flow.

Outcome Clear client-facing comparison

Decor & Staffing Case

Event Agency Operations

An agency collects decor, staffing and transport offers through one structured brief instead of managing separate email and WhatsApp threads.

Outcome Faster supplier sourcing

Client Budget Case

Agency Account Team

An account team compares supplier options against the client budget and documents why the winning vendor was selected.

Outcome Better savings proof

Media Coverage Case

Agency Content Producer

A producer invites photo, video and editing suppliers to respond to the same brief, timeline and budget, making comparison easier for the client.

Outcome One place for offers

Services Agencies Can Source

Use Artamon to run private bidding for recurring agency production needs and client project supplier selection.

AV Production

Sound, video, screens, microphones and technical production.

Lighting & Stage

Lighting, staging, rigging, stage design and show infrastructure.

Event Staff

Stage hands, technical crew, production assistants and temporary staff.

Artist Transportation

Local drivers, vans, artist transport and tour logistics.

Media & Content Production

Photo, video, editing, social content and event coverage.

Brand Activation Vendors

Booths, sponsor zones, construction, signage and installation.

Security & Operations

Security, crowd control, access support and on-site operations.

Catering & Hospitality

Food, beverages, backstage hospitality and VIP service.

Start Your First Private Bid

Ready to run your first agency supplier bid?

Create a controlled bidding process, invite trusted suppliers and compare offers in one place.

Start Private Bidding

Book a 15-minute Demo

Choose a time to see how Artamon can help your agency run controlled private supplier bidding.

What we will cover

Private invite-only supplier bidding
Bid comparison and pricing history
Success-based pricing and savings workflow

Duration 15 minutes

Name *

Work Email *

Company *

Role / Team

Phone

Timezone *

Meeting Date *

Meeting Time *

What would you like to discuss?

Artamon

Create an agency private bid

Fill in the essentials to start your private supplier bidding request for a client event project.

Email *

Bid Request Name *

Category *

Starting Price *

Bidding Direction

Increase Decrease

Price Step *

Time Zone *

Not Selected

Bidding Start Date *

Bidding End Date *

Bidding Start Time *

Bidding End Time *

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Verification

Email —

Bid Request —

Category —

Bidding Type Increase

Starting Price —

Price Step —

Start —

End —

Frequently Asked Questions

Who is Artamon for?

Artamon is built for event agencies, promoters, production managers, corporate event teams and organizers who regularly source event suppliers.

Is Artamon a public marketplace?

No. Artamon is a private bidding tool. You control who participates and which suppliers are invited.

Can I use my own supplier list?

Yes. Artamon is designed to help you structure bidding with suppliers you already know and trust.

Do suppliers have to be registered?

Yes. Suppliers need to be registered to participate in private bidding. You can invite them by email, and they can complete registration through the invitation flow.

What services can I source through Artamon?

AV production, lighting, staging, event staff, transportation, media production, brand activation vendors, security, catering and other live event production services.

How does Artamon make money?

Artamon has no subscription or setup fee. A success-based fee applies only when a deal is successfully completed and measurable savings or additional value are created.

What happens after bidding ends?

Artamon creates a structured deal between the selected supplier and the auction owner.

Is Artamon available internationally?

At the moment, Artamon operates in the USA.